Specialist, AP Data Entry

Are you quick and accurate in data entry? Obsessed with details, troubleshooting, and resolving discrepancies? Icon Media Direct is seeking an AP Data Entry Specialist to join our Accounting team. The ideal candidate will have lightning-fast data entry skills, accuracy, a detail-oriented nature, deadline driven with strong written and verbal communications skills. The AP Data Entry Specialist, under direction of the Director AP/AR, will work with our providers, Media Airing team, Accounting and Buyers to review and analyze advertising logs and invoicing.

About Icon Media Direct:

Icon Media Direct is a leading brand response media agency obsessed with maximizing ROI for our clients. We are a group of experts in media, technology, relationships and analytics working together to consistently exceed our clients’ expectations. With over 19 years of experience, we pride ourselves in the deep relationships we have built with our clients, partners and employees. Headquartered in Sherman Oaks, CA, Icon Media Direct strives to be an employer of choice, offering competitive benefits and compensation, true work/life balance, and a fun, energetic company culture. We are an organization, truly focused on the growth of our team. With in-depth leadership training, strengths-based coaching and mentorship programs, we foster a culture of continual development and positive collaboration.

Job Duties include, but not limited to:

  • Perform data entry accurately with the Media Airings team within deadlines
  • Execute accurate data input and match invoices by assigned deadlines
  • Identify discrepancies, research and pull necessary documentation
  • Demonstrate effective problem solving and investigation skills
  • Assist in discrepancy resolution by contacting Buyers and providers and following up until resolved. Make any necessary adjustments and notes by established deadlines
  • Cultivate strong working relationships with Buyers and stations
  • Have solid working knowledge of department systems and processes
  • Organize and file Invoices and discrepancy documentation
  • Assist team in meeting monthly deadlines
  • Perform back up duties as needed
  • Work on other AP and/or accounting projects as directed
  • Perform backup support and other duties outside AP as requested


  • Quick and accurate data entry
  • Strong organizational skills and attention to detail
  • Demonstrated proactive approach to problem-solving with strong decision-making capability
  • Excellent verbal and written communication skills
  • Ability to work independently in a fast paced, rapidly-changing entrepreneurial environment

Education and Experience Requirements:

  • College degree preferred
  • Microsoft Office proficiency (Word, Excel: including pivot tables & charts, Outlook, PowerPoint) required
  • Experience with Core Direct Media System a plus

Other Considerations: 

  • Salary based on skills and experience
  • Skills will be tested upon interview
  • All applicants are subject to background checks and offers of employment will be pending the verification of information listed on application
  • All applicants will need to provide a list of professional references

Icon Media Direct is an Equal Opportunity Employer